Building & Grounds Posting Policy

The policy consists of a set of general principles which apply to all posting by any person or entity, and two sets of procedures specific to different segments of the College Community.

Please note that the posting policy is intended to maintain the beauty of our campus and preserve the appearance and quality of our buildings and grounds. This is extremely important for the image and perception of our college as well as the utility of the boards themselves for our students, faculty and staff who walk our halls every day, and our visitors and guests.

• All posting can only be done in areas that have been designated by the Building and Grounds Committee. Generally, these are bulletin boards throughout the College, blue posting areas in Walters Hall, and on lobby posting kiosks or easels. Printed materials are not to be posted on unauthorized places, such as walls, sidewalks, trees, stairwells, windows, or doors. The placing of promotional materials on or in parked cars is prohibited.
• The Building and Grounds Committee may either restrict bulletin boards for use by a specific department or organization, or may designate them for general posting. Each bulletin board shall display the name of the department or organization responsible for its contents.
• The name of the sponsoring agency, group or individual must be on each piece of posted material.
• The faculty/staff member or department requesting flyers is responsible for posting it on appropriate bulletin boards; one copy per board.
• You may request to have a student ambassador post your flyer; they will post and remove outdated flyers each Friday (only on Fridays, no exceptions, so please plan accordingly).
  1. Student groups or outside organizations are not approved to post, and they must allow for Student Ambassadors to post their flyer each Friday.
• Flyers should be no smaller than 8 1/2" by 11" and no larger than 11" by 17" (see the Communications Department for any exceptions).
• Should any violations of this policy occur, material will be removed immediately. Graffiti should be reported to Facilities Management. Graffiti will be removed as expeditiously as possible.
• Any change in this policy shall be the responsibility of the Building and Grounds Committee, the Office of Student Life and Engagement and the UCBA Communications Department.
• Notification of room changes and class cancellations posted by the appropriate administrative office are not restricted by this policy.
• There are two sets of detailed procedures: one applies to students, student organizations and non-academically related organizations, the other to faculty and academic and administrative departments.

• Printed materials may be displayed on general and community boards if they advertise activities or events sponsored or co-sponsored by a recognized group within the UC Blue Ash College Community or the University of Cincinnati. Printed materials advertising activities or events sponsored by UC students or a non-university group may be displayed if the event is of benefit or interest to the campus community and not solely for the purpose of commercial sales.
• If at all possible, fliers for college sponsored events or promotions should be designed by the UC Blue Ash Communications Department. Design requests should be submitted to the Communications Department three weeks in advance of the event through the Department's web page.
• If the flyer has already been created or is from an external organization, it must still be submitted to the UC Blue Ash Communications Department for approval. Flyers can be emailed to design@ucblueash.edu or dropped off in the Communications Department. Flyers from external organizations are to be posted on the Community board only. The Communications Department has two business days to provide feedback and/or approval.
• All printed material must be approved and stamped by the UC Blue Ash Communications Department prior to posting.
• Student groups or outside organizations are not approved to post, they must allow for Student Ambassadors to post their flyer each Friday.
• All flyers from external organizations or those containing information unrelated to the college (books for sale, apartment for rent, etc.) will only be posted on the Community board (near UCBA Bookstore).
• Sponsors may request a two-week extension beyond the initial posting period by reapplying to the UC Blue Ash Communications Department.
• Student Ambassadors appointed by the Director of Student Engagement will rotate the responsibility of checking all general and community bulletin boards each Friday for removal of outdated or unapproved flyers.
• Exceptions to this policy should be brought to the attention of the Director of Student Engagement or his/her designee, who will notify the Chair of the Building and Grounds Committee and/or the Dean.

• Departments may apply to the Building and Grounds Committee for designation or placement of departmental bulletin boards. Department Chairs or their designee will be responsible for all materials placed on department spaces as well as their removal.
• Faculty may post notices related relevant to academically related programs, i.e., academic trips abroad, class offerings, etc. on general, community or department bulletin boards.
• The faculty/staff member or department requesting flyer are responsible for posting the approved materials on appropriate bulletin boards; one copy per board.
  1. You may request to have a student ambassador post your flyer; they will post and remove outdated flyers each Friday (only on Fridays, no exceptions, so please plan accordingly).
• Though approval and design of documents described above (see Students and Organizations, 2) through the UC Blue Ash Communications Department is not required of faculty and departments, it is highly recommended that they follow procedures outlined for students and organizations when posting to general boards. This will insure materials are not removed prematurely or removed mistakenly do to a lack of stamped approval.
• Exceptions must be approved by the Associate Dean of Academic Affairs, who will notify the Chair of the Building and Grounds Committee, the Director of Student Engagement and the Director of Facilities.

Approved: May 25, 2000

Approved Revision: April 26, 2001.

Approved Revision: March 29, 2012

Approved Revision: January 28, 2016

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Academic Affairs
Muntz Hall | Room 140
Phone: 513-558-9461
Email: ucbaacadaffairs@uc.edu

Communications
Muntz Hall | Room 152
Phone: 513-558-7927
Email: design@ucblueash.edu