Formal Issue Reporting Process
Some issues that arise on UC campuses must follow specific processes and procedures for resolution. Students, faculty, staff should all be aware and follow the appropriate process for a given situation. If you have questions, please contact the Academic Affairs office at ucbaacadaffairs@uc.edu.
| Policy | Description | Actions to Take | Links and Resources |
|---|---|---|---|
| Grading Concerns (Grade Grievance) |
Student believes grading was assigned in an unfair, arbitrary or capricious manner. |
Discuss with instructor; discuss with dpt. chair if concern remains; see the Assistant Dean of Academic Affairs for further guidance and options. | Student Grievance Policy |
| Student Behavior Concerns (Non-Academic Misconduct) |
At UC, students should exercise and demonstrate civility, respect, inclusiveness and integrity in their treatment of each other. These values underlie the UC Student Code of Conduct (SCOC). Allegations of SCOC violations will be addressed through processes indicated in SCOC. |
Discuss concern of inappropriate student behavior with Assistant Dean of Academic Affairs or file a non-academic misconduct incident report through the UC Student Conduct & Community Standards office. Immediate safety or threat concerns should be reported to UCBA security. | UC Student Code of Conduct Non-Academic Misconduct Incident Reporting |
| Academic Misconduct | Academic honesty and integrity is expected in all student work. Allegations of academic misconduct are addressed per processes proscribed in the UC Student Code of Conduct. |
Review the UC academic misconduct guidelines and processes. See the Assistant Dean of Academic Affairs for questions or clarification on academic misconduct guidelines. | Academic Misconduct |
| Gender-based discrimination, harassment or sexual violence concerns (Title IX) | Title IX of is a federal civil rights law that prohibits discrimination on the basis of sex in the university’s programs and activities. Title IX protects every student’s right to educational programs and activities free from sex discrimination including sexual assault, sexual harassment, stalking, dating violence, and domestic violence. | The University encourages all individuals to report potential incidents of sexual harassment to the University’s Title IX Coordinator who works within the Office of Gender Equity and Inclusion (OGEI). Individuals can make a report and/or seek guidance from the Title IX Coordinator and OGEI staff by email at ogei@uc.edu, by phone (513-556-3349), online, or in person. If you have questions or would like to learn more about resources relating to gender equity on campus, please reach out to Molly Scruta, UCBA Title IX Deputy Liaison. Molly’s office is located in Muntz 112EE. | UC Title IX Policy and Resources |
| Billing and Payment Hardship Concerns (TRA) | To enroll for any semester, a student signs a Financial Agreement through the Bursar’s Office. In doing so, the student accepts responsibility for billing charges. Students should also be aware of all published deadlines regarding charges and course withdrawal. In circumstances of exceptional hardship that have led to semester not being completed, students can request a tuition refund appeal (TRA). | Review policies related to a TRA. See Enrollment Services for questions. | Tuition Refund Appeal |
| Policy Statement on Sexual Harassment involving an employee | This policy applies to visitors, applicants for admission to or employment with the university, current students and employees who allege sexual harassment. It is the policy of the University of Cincinnati that no member of the university community may sexually harass another. Anyone who violates this policy is subject to disciplinary action which may include suspension or termination. | Anyone who reasonably believes that sexual harassment has occurred should immediately contact their supervisor and/or the Office of Equity & Inclusion. The Office of Equity & Inclusion shall conduct a thorough investigation. | Harassment Policy (UC login required) |
| Student Privacy (FERPA) | The Family Educational Rights and Privacy Act of 1974 (commonly known as FERPA), is the federal law that governs the release of and access to student education records. FERPA affords students certain rights with respect to their education records. | FERPA affords students the right to file a complaint with the U.S. Department of Education concerning alleged failures by the University to comply with the requirements of FERPA. | FERPA and Student's Right to Review Records |
Not a Formal Issue?
Looking to provide feedback, a compliant, or compliment that isn't an official procedure listed on this page? Check out the UCBA is Listening webpage.
Resources
Contact Information
Academic Affairs
Muntz Hall | Room 140
Phone: 513-558-9461
Email: ucbaacadaffairs@uc.edu